Policies

Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.

Hours

Non-International student employees, whether federal work-study or non-federal work-study, are permitted to work up to 25 hours per week during the academic year and up to 30 hours per week during school breaks and summer, subject to budget availability.

International student employees are permitted to work up to 20 hours per week during the academic year and up to 30 hours per week during school breaks and summer, subject to the terms and conditions of their VISA as well as budget availability.

Meal Break Requirement

Consistent with New York State Labor Law, student employees are required to take an unpaid and uninterrupted meal break as set forth below and only in the following circumstances:

Work a shift of over 6 consecutive hours: must take a 30-minute break.
Work a shift of over 8 consecutive hours: in addition to break above, must take an additional 30-minute break.

During these unpaid breaks, you must be relieved of all duties, perform no work whatsoever, and must take an “uninterrupted” break. If you fail to do so, you will risk disciplinary measures up to and including dismissal from employment.

Any student who believes s/he is not being permitted to take the unpaid breaks noted above should notify his or her manager, the head of his or her department, or the Office of Student Employment immediately.

Please note, these breaks will automatically be deducted from your hours worked on the e-Time system and therefore from your pay.

Confidentiality

To view the University Confidentiality Agreement, click here. Note: all student employees are required to sign and submit a Confidentiality Agreement during their onboarding appointment with the Office of Student Employment.

Use of University Property

University property—including, but not limited to, telephones, computers, and copying machines--is provided for the purpose of supporting university business only. Personal use is not permitted.

NY Paid Family Leave

To view information on New York Paid Family Leave, including eligibility criteria and right to waive, please see the University’s New York State Paid Family Leave (PFL) Policy.

University Pension Plan Elective Deferral

Summer student employees (i) who work for Hofstra University during the summer, and (ii) who, during this summer employment, are not enrolled at least 6 credits over the course of the three summer sessions, are eligible to make pre-tax contributions from their summer pay into the voluntary portion of the University’s 403(B) Plan. For more detailed information, please visit the Human Resources website at Pension Plan Salary Deferral.

Eligible summer student employees who wish to make elective deferrals must complete an application form and a corresponding contribution agreement, both available at the Office of Student Employment. Contact the Office of Student Employment at (516) 463-6782 or student-employment@hofstra.edu, Human Resources Center, 205 Hofstra University, Hempstead, NY 11549.

If you are injured on the job

If you are injured while working, you must report the injury to your manager or other non-student member of your department immediately. If medical attention is necessary, you should go to the Health Center after reporting the injury to your manager or other member of your department. If you need assistance to go to the Health Center, ask your manager to contact the Public Safety Office for an escort. To the extent provided by law, student employees are covered by New York State Worker’s Compensation Law for work-related injuries.

Discipline and Dismissal

You are employed on an “At Will” basis. This means that your employment with the University may be terminated at any time with or without cause or advance notice by you or your employing department. Any student workers who are dismissed from their student employment positions based on violation of policy, insubordination, fraud, excessive tardiness or the like will be prohibited—at a minimum—from working for any Hofstra University department for at least the remainder of that semester.

Prohibition of Harassment

Hofstra University abides by the principle that its students, faculty, staff and administrators have a right to be free from unlawful harassment within the University community. For more information on the University Harassment Policy and Complaint Procedures, view the Policy here.

Pledging and Work

If you are pledging a sorority or fraternity, please remember that no pledging activities are permitted on the job. You may find that you are interacting with full members or other pledges at work, but while you are working, your relationship to these students must be strictly business-related.

Family Education Rights and Privacy Act

For more information on the Family Education Rights and Privacy Act (FERPA), please click here.

Eligibility

To be eligible for student employment, students must be matriculated, in good standing and enrolled for at least half-time semester hours at Hofstra University (undergraduate students-6 credits; graduate students-4.5 credits1). F-1 international students and students holding Graduate Assistantships must be enrolled as full-time students.

At the time of graduation from the University, all student employees become ineligible to continue working as a student employee, unless they are enrolled in a Hofstra University graduate program for the following semester.

Onboarding

Upon receipt of a Hiring Document, the Office of Student Employment will email you onboarding instructions. Before beginning work as a Hofstra student employee, you must complete onboarding paperwork, and have this paperwork reviewed and accepted in an appointment with the Office of Student Employment.

Among other onboarding paperwork, you must complete the Federal Form I-9 to verify your eligibility to work in the US. You will need to present ORIGINAL, UNEXPIRED identification (copies are not permitted), as mandated by the federal government. Acceptable forms of identification are listed at on the US Center for Immigration Services website.