Grants Management

Grants Management administers post-award support for sponsored projects on behalf of Hofstra University.  The Office provides oversight and guidance to principal investigators to ensure compliance with University policies, federal and state requirements and sponsor requests. The Grants Management Office works closely with the Office for Research and Sponsored Programs to manage post-award activities from award set-up through completion. The Office is responsible for managing expenditures, billing, financial reporting and monitoring post-award compliance.

Policies

The administration of research and sponsored projects requires compliance with various University policies.  The following financial policies are available resources to assist in the administration of sponsored programs:

• Administration of Sponsored Projects
  Establishes guidelines for administering externally funded sponsored programs.
• Compliance with Subrecipient Standards of OMB Uniform Guidance
  Establishes responsibility for compliance with the OMB Uniform Federal Guidance: Cost Principles, Audit and Administrative Requirements for Federal Awards as it relates to the University’s awards to subrecipients.
• Facilities and Administrative (F&A) Costs
  Establishes policies for charging Indirect (F&A) Costs to Sponsored Programs.
• Federal Direct Cost Expenditures
  Establishes guidelines for the charging and approval of direct cost expenditures on federal awards.
• Grant Procurement Policy
  Establishes policies and procedures for the procurement of goods and services funded by federal awards.
• Independent Contractors (Non-Employee/Consultants) Reimbursements
  Establishes procedures for the reimbursement of business expenses incurred by independent contractors retained in connection with sponsored programs.
• Time and Effort Reporting
  Establishes procedures for the Time and Effort reporting process.

Forms

The following forms are available from the Grants Management Office:

• Time and Effort Reporting Form
  To certify effort on sponsored projects.  Must be approved by the Office of Research and Sponsored Programs.
• One-Time Payment Form
  To request supplemental compensation on sponsored programs.
• Travel Expense Report
  For travel reimbursement on sponsored programs.
• Check Requisition Form
  To process vendor invoices.
• Independent Consultant Agreement – Grants Office
  Contract form for Independent Consultants on sponsored programs.
  Sponsored Programs Consultant Reimbursement Report
  To reimburse consultants for reimbursable expenses.  An underlying consulting agreement with the payee is required for use of this form.

Post-Award Management

Please visit the Research & Sponsored Programs Award Lifecycle Page

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