Facilities

Meeting Space FAQ

Do you accept deposits for meeting space contracts?

In order to confirm your event, full payment is required along with a signed contract and insurance certificate.

What is your cancellation policy?

Forty-five days in advance to receive a full refund.

What forms of payment do you accept?

We accept Mastercard, Visa, and certified checks.

I have a speaker or conference that I would like to bring to the Hofstra University student body, does your office handle that?

In general, the Office of Conference Services works with external customers with a pre-existing target audience outside of the Hofstra community. The Office of Event Management schedules events exclusively for departments and student clubs not external groups. Scheduling of speakers or events for the Hofstra student community would go through our Division of Student Enrollment, Engagement, and Success.

Do you permit outside food and beverage?

No, Hofstra University has an exclusive agreement with Campus Dining by Compass Group.

Do you permit outside audiovisual equipment?

Our built-in audiovisual equipment is conducive to the size of each of our meeting spaces. We cannot guarantee that your equipment will work optimally in our spaces or provide support for outside equipment. With regards to sound, we do not permit outside equipment patching into our house sound system.

What type of furniture is provided for my meeting?

Our existing inventory is assigned on a first-come, first-served basis. However, we have sufficient inventory to run numerous events simultaneously. Any shortage will be rented through our vendor and the cost will be assumed by the customer. Our standard inventory consists of 6-foot tables, folding chairs, 72-inch rounds, 60-inch rounds. If you have any specific requests outside of our standard inventory, we can assist you with the rental process.