Policies and Forms  

Club Policies

Student Leadership and Activities along with the Student Government Association encourages all students to participate in clubs.  If you have a particular interest and are looking to join a club, please take a look at the list of active clubs and visit the Office of Student Leadership and Activities or the Student Government Association for more information on how to join.  However, if you do not find a club that has your particular interest in mind, you may create your own new club by following some simple steps.  Once your club or organization is approved, you are entitled to have your events and programs funded by SGA through the Appropriations Committee.  Just follow the Request for Funding procedure found on the Student Government Association webpage.  After you get approved for funding by the Student Government Association, please look over the Policies and Procedures for Accessing SGA Funds.  If you have any questions or need more information regarding various club policies, please visit the SGA portion of the Student Leadership and Activities website or contact the Office of Student Leadership and Activities.

Forms

• Student Government Association Request for Funding Form
• Purchase Request Form
• Check Request Form
• Travel and Cash Advance Form
• Budget Transfer Form
• Single Engagement Contract
• Musician/Accompanist Single Engagement Contract
• Guest Lecturer Contract
• Photographer Contract
• Contract Information Form

Advertising

Policies

Student Clubs and Organizations may use several resources to advertise for their events.  Please take a look at the University Policy regarding advertising before you publicize your event.  In addition students are welcome to use the Hofstra University Online Print Center for all their publications needs (flyers, posters, tickets, etc.).  The resources student Clubs and Organizations can use are as followed (please click for complete policy regarding each resource):

• Atrium Tables
• Atrium Banners
• Flyers
• HOFcast
• HOFnews
• Portal Announcements

Forms

• Student Club/Organization Table Form
• Student Organization/ Vendor Contract
• HOFcast Request Form
• Portal Announcement Request Form

Student Room Reservation Guidelines

Each Student Club and Organization is able to reserve space for their various events throughout the semester.  These events can be meetings, parties, lectures, guest speakers, etc. and can take place in variety of places throughout Hofstra University's campus.  This can be done through the Office of Events Management.  In order to reserve a room for your Club or Organization, an Organization Contact Form must be submitted beforehand to the Office of Events Management.  Once this has been completed and submitted, the contacts on the form can reserve spaces for their Club or Organization by filling out a Student Room Request Form and handing it in to the Office of Events Management.  To avoid confusion and ensure your Club or Organization books your space properly, we encourage you to refer to the Events Management Scheduling Guidelines for Student Organizations.

Forms

• Student Organization Contact Form
• Student Room Request Form

Resident Hall Lounge Reservation

Dean's Initiative Fund

Student Clubs and Organizations can request financial support from the Dean of Students Office to help support new or enhanced programming efforts that benefit the entire Hofstra Community.  To qualify, Clubs and Organizations must fill out a Dean of Students Funding Request.  If approved for funds, a Dean of Students Follow Up Form must also be filed.

Forms

• Dean of Students Funding Request
• Dean of Students Follow Up Form

Miscellaneous Club Policies

Student Work Order Policy

To submit a work order, students must fill out a Work Order Request Form and either give it to Chris Botti or leave it in his mailbox in room 260 of the Mack Student Center.  Upon receiving the form, Chris Botti will contact Plant to fulfill the request. All work order requests must be submitted 10 days prior to the event.  A budget number must be submitted along with the form or the request will not be submitted to plant. 

Mail Box Policy

All organizations’ mailboxes are located in the Office of Student Leadership and Activities, Room 260 Student Center. Any recognized student organizations may request a mailbox. Requests should be directed towards the Office of Student Leadership and Activities.

Raffle Policy

• University Raffle Policy
• University Raffle Registration Form 
• Raffle Ticket Guidelines  

On-Campus Demonstration Policy

Any Student Club or Organization that wishes to do an on-campus demonstration, must fill out an On-Campus Demonstration Form and return it to the Office of Student Leadership and Activities in Room 260 in the Mack Student Center.  All signature lines must be signed in the order on the form and must be filled out. 

Van Policy

Any Student Club or Organization can reserve a van for student club or organization use only.  All clubs and organizations must follow the SGA Van Policy and the correct steps to reserve a van.

Fraternity and Sorority New Membership Policy

Prior to New Membership Intake Program, each Fraternity and Sorority that is anticipating new membership must submit a complete New Membership Packet and deliver it to the Office of Student Leadership and Activities in Room 260 in the Mack Student Center.  In addition, each Fraternity and Sorority must meet with the Assistant Director of Student Leadership and Activities and must be approved.

Forms

• New Membership Packet